Manage Meetings

Meetings need to be actively managed.

• as few as possible
• keep them short
• PREPARE THE MEETING
• DO NOT MEET/DISCUSS if there is no doc/issue on wiki/github or circles
• only discuss what is already prepared and on doc (wiki)
• make sure the people on the meeting have prepared
• force to use our wiki system / github or circles
• make sure everyone gets the info afterwards
• follow up on what is needed

What do do if

• Meeting goes over topics not prepared:
  • better to postpone to next meeting
  • ask to create preparation (story, issue, fr, wiki, ...)
  • if super urgent and it cannot be done otherwise, respect time & make sure the preparation will be done afterwards
• Meeting goes over time:
  • tell people and bring them back to the purpose
  • scrum meeting <15 min
  • stakeholders meetings absolute max <60 min (do not discuss if not prepared !!!)
• Meeting becomes emotional:
  • keep everyone positive & focussed
  • if not prepared, no need to discuss now
• Some people on meeting are not positive:
  • ask then to change attitude
  • if not possible stop meeting
• You are in a meeting and the meeting owner cannot do above:
  • tell meeting owner about the issue, if no improvement ask to stop meeting

Remark

• TIME is a precious good, treat it as such, be respectful for people around you